While Gmail allows users to archive any mail they receive, it is usually far better to store important documents offline. This is where the cabability to convert mail from Gmail in to a PDF file come in useful. Because save email as pdf gmail has the built-in functionality to convert the mail into a PDF, there is no need to download or use any external software for the process. PDF files work with multiple platforms so it is probably the most compatible file formats for storing documents.
You are able to attach any sort of file with an email message. But take into account that to look at the attachment, your recipients will normally need to have exactly the same software package installed on their computers which you used to make the attachment. For instance, you should have Microsoft Project installed on your personal computer to see an attachment which had been created in Microsoft Project.
Because of this, it is recommended to attach a file format that can be read by anybody who receives your message. For example, files in portable document format (.pdf) can be read by just about anyone. Think about using PDFs for the email attachments, particularly when you find yourself sending a note to an email distribution list or perhaps a large group. Instructions for converting files to PDF files are provided below.
Convert a file to PDF – Converting a file to PDF is one of the most effective ways to make sure that others can observe your attachments. Those who have installed the free Adobe Reader can look at a PDF file. There are two basic ways to produce a PDF file.
Create PDFs with Adobe Acrobat – Adobe Acrobat Professional is a program readily available for purchase at Software Distribution Services that allows you to convert files into PDFs. Some free software applications for creating PDFs are also available. However, Pitt IT has not tested these tools and it is unable to provide support on their behalf. The instructions below explain how to produce a PDF using Adobe Acrobat.
Consider such as a link within your email message rather than an attachment. If the information you would want to attach can be obtained on the webpage, link to that webpage in your body of the email instead of attaching data. Anyone should be able to look at the link utilizing a browser. Avoid sending large email attachments. Users of the email service normally have a limit on the dimensions of their email. Sending large email attachments may cause a few of your recipients to exceed their quotas. If a file is larger than several megabytes, you might like to compress it right into a smaller file using a program like SecureZIP before attaching it. SecureZIP may be downloaded free of charge at the Software Download Service at My Pitt. Please be aware that some kinds of files, including graphics files, happen to be compressed and might vychtm take advantage of a program like SecureZIP as much as other kinds of files, including spreadsheets or documents designed with word processing programs.
Trouble opening a PDF file? If a PDF file fails to open automatically when you double simply click it, you may need to set the file association. Setting data association tells your computer what program to utilize when opening a specific kind of file. To set data association for PDFs, right select the PDF file on your desktop, select Open with, and then select Choose program. Select Adobe Reader from the listing of programs, select the box next to Only use the chosen program to open up this type of file, and click on OK.